A 10-step-by-step process on How to share google calendar on Android

Sharing your calendar with others can help you collaborate with them on scheduling events or keep them updated on your availability. Follow these steps and learn how to share google calendar on Android.

1. Open Google Calendar
2. Select the calendar you want to share
3. Access the “Share with specific people” option
4. Add people you intend to add using the “Add people” screen.
5. Set permission level
6. Send invitation
7. Accept invitation
8. View Shared calendar
9. Make changes to the shared calendar
10. Remove access to the calendar

Step 1: Open Google Calendar

Open the Google Calendar app on your Android device. You can find it on your home screen or in the app drawer.

Step 2: Select the calendar you want to share

Tap on the three horizontal lines (hamburger menu) at the top-left corner of the screen. This will open the menu. Select “Settings” from the menu. In the Settings screen, tap on the name of the calendar you want to share.

Step 3: Access the “Share with specific people” option

 In the calendar’s settings, scroll down to the “Share with specific people” section. Tap on the “Add people” button.

Step 4: Add people you want to share the calendar with In the “Add people” screen.

This is followed by entering the email addresses of the people you want to share the calendar with. You can also select their email address from your contacts. You can add multiple people to share the calendar with.

Step 5: Set permission level

 For each person you added, you can set a permission level. The available permission levels are:

1.    Make changes and manage to share

This permission level allows the person to make changes to the calendar and also manage the calendar’s sharing settings.

2.    Make changes to events

 This permission level allows the person to make changes to events in the calendar, but not change the calendar’s settings.

3.    See all event details

 This permission level allows the person to see all details of events in the calendar, including the ones marked as private.

4.    See only free/busy

 This permission level only allows the person to see when you are busy and when you are free, but not the details of the events.

Select the permission level for each person you added.

Step 6: Send an invitation

After setting the permission levels, tap on the “Send” button to send the invitations. The people you added will receive an email invitation to view your calendar. They can accept or decline the invitation.

Step 7: Accept invitations

When someone shares a calendar with you, you will receive an email invitation. Open the email and tap on the “Accept” button to accept the invitation. If you don’t have a Google account, you will be prompted to create one.

Step 8: View shared calendar

After accepting the invitation, the shared calendar will appear in the “Other calendars” section of the Google Calendar app on your Android device. Tap on the three horizontal lines (hamburger menu) at the top-left corner of the screen, then select “Settings” from the menu. In the Settings screen, select “General” and scroll down to the “Other calendars” section. The shared calendar should be listed there. Make sure it’s checked to show it on your calendar view.

Step 9: Make changes to the shared calendar

 To make changes to the shared calendar, tap on the event you want to edit, then tap on the pencil icon to edit it. You can also add new events by tapping on the “+” button at the bottom-right corner of the screen. Any changes you make will be visible to everyone who has access to the calendar, depending on their permission level.

Step 10: Remove access to the calendar

To remove someone’s access to the shared calendar, go back to the calendar’s settings and find the person’s email address under the “Shared with” section. Tap on the three vertical dots next to their email address and select “Remove access” from the menu.

How do you share Specific Events through the Google Calendar App?

Sharing specific events through the Google Calendar app can be helpful when you want to share an event with someone who doesn’t have access to the entire calendar or when you want to keep certain events private. Here’s how to share specific events through the Google Calendar app:

1. Open the event details
2. Tap on the “share” button
3. Choose a sharing method
4. Share the event
5. Adjust event visibility

Step 1: Open the event details

Open the Google Calendar app on your Android device and navigate to the event you want to share. Tap on the event to open its details.

Step 2: Tap on the “Share” button

 In the event details screen, tap on the “Share” button at the top-right corner of the screen. This will open the sharing options.

Step 3: Choose a sharing method

 In the sharing options, you can choose how you want to share the event. You can share it via email, messaging apps, or other apps installed on your device. Select the method you want to use.

Step 4: Share the event

 If you choose to share the event via email, you can enter the recipient’s email address and add a message if you want. If you choose to share via messaging apps, select the app you want to use and select the contact you want to share the event with. If you choose to share via other apps, select the app you want to use and follow the prompts to share the event.

Step 5: Adjust event visibility

 If you want to adjust the event’s visibility, you can do so by tapping on the “Visibility” option in the event details screen. You can choose to make the event public, private, or visible to only certain people.

That’s it! You now know how to share specific events through the Google Calendar app on your Android device. Sharing specific events can be a useful way to collaborate with others on specific events while keeping other events private.

How to Unshare Google Calendar

If you no longer want to share a Google Calendar with someone, you can easily unshare it. Here’s how to unshare a Google Calendar:

Step 1: Open Google Calendar

Open the Google Calendar app on your Android device. You can find it on your home screen or in the app drawer.

Step 2: Access the calendar’s settings

 Tap on the three horizontal lines (hamburger menu) at the top-left corner of the screen. This will open the menu. Select “Settings” from the menu. In the Settings screen, tap on the name of the calendar you want to unshare.

Step 3: Manage sharing settings

In the calendar’s settings, scroll down to the “Share with specific people” section. Here, you can see the list of people who have access to the calendar. Tap on the three vertical dots next to the person you want to remove from the shared list, and select “Remove access” from the menu.

Step 4: Confirm removal

A confirmation dialog will appear. Tap on “Remove” to confirm that you want to remove the person’s access to the calendar.

That’s it! You have successfully unshared a Google Calendar. The person you removed will no longer be able to view or edit the calendar.

Note: If you want to unshare a calendar that you are subscribed to, but not the owner of, you will need to unsubscribe from the calendar.

To do this,

1. Go to the “Other calendars” section in the Google Calendar app’s settings.
2. Find the calendar you want to unsubscribe from, and
3. Tap on the three vertical dots next to it.
4. Select “Unsubscribe” from the menu to remove the calendar from your view.

How to Share Your Google Calendar with the Public

Sharing your Google Calendar with the public can be helpful when you want to share information about events, meetings, or appointments with a wider audience. Here’s how to share your Google Calendar with the public:

Step 1: Open Google Calendar

Open the Google Calendar app on your Android device. You can find it on your home screen or in the app drawer.

Step 2: Access the calendar’s settings

Tap on the three horizontal lines (hamburger menu) at the top-left corner of the screen. This will open the menu. Select “Settings” from the menu. In the Settings screen, tap on the name of the calendar you want to share with the public.

Step 3: Manage sharing settings

 In the calendar’s settings, scroll down to the “Access permissions” section. Tap on the “Make available to public” toggle to turn it on. You will see a warning message that explains the implications of making your calendar public. Read the message carefully and tap “OK” to continue.

Step 4: Adjust public access level

 Once you have turned on the “Make available to public” toggle, you can adjust the level of access that the public has to your calendar. Tap on the “Access permissions” option to see the available options. You can choose to make the calendar “See all event details” or “See only free/busy (hide details)”.

Step 5: Get the public link

To share the public link to your calendar, tap on the “Get shareable link” option in the “Access permissions” section. This will generate a URL that you can share with anyone. You can copy the link to your clipboard and share it via email, messaging apps, or other apps installed on your device.

That’s it! You have successfully shared your Google Calendar with the public. The people who have access to the public link can view your calendar and its events based on the access level you have chosen.

Adjusting Google Calendar Access Permissions

Google Calendar provides various access permissions that allow you to control who can view, edit, or manage your calendar. Here’s how to adjust Google Calendar access permissions:

Step 1: Open Google Calendar

Open the Google Calendar app on your Android device. You can find it on your home screen or in the app drawer.

Step 2: Access the calendar’s settings

Tap on the three horizontal lines (hamburger menu) at the top-left corner of the screen. This will open the menu. Select “Settings” from the menu. In the Settings screen, tap on the name of the calendar for which you want to adjust access permissions.

Step 3: Manage sharing settings

 In the calendar’s settings, scroll down to the “Share with specific people” section. Here, you can see the list of people who have access to the calendar. Tap on the name of the person whose access permissions you want to adjust.

Step 4: Choose access level

In the person’s access permissions screen, you can adjust the level of access that they have to the calendar. The available access levels include:

1. “Make changes and manage sharing”: This access level allows the person to view and edit the calendar events and also manage the calendar’s sharing settings.
2. “Make changes to events”: This access level allows the person to view and edit the calendar events, but not manage the calendar’s sharing settings.
3. “See all event details”: This access level allows the person to view all details of the calendar events, but not edit them.
4. “See only free/busy (hide details)”: This access level allows the person to view only the availability information for the calendar events, but not their details.
5. Choose the access level that you want to give to the person and tap “Save” to apply the changes.

Step 5: Remove access

 If you want to remove a person’s access to the calendar completely, tap on the three vertical dots next to their name and select “Remove access” from the menu. Confirm the action by tapping “Remove”.

That’s it! You have successfully adjusted the Google Calendar access permissions. By managing the sharing settings, you can ensure that only the people who need to view or edit the calendar have access to it.

Takeaway

Sharing your Google Calendar on Android is a simple process that can help you stay organized and connected with your team or family. By following the steps outlined in this guide, you can share your calendar with specific people or the public and adjust the access permissions as needed.

It’s important to remember that when you share your calendar, you’re giving others access to your personal information, so it’s essential to choose the appropriate access level and share it only with trusted individuals. Additionally, you can always review and adjust the sharing settings if needed to ensure the security and privacy of your calendar.

By sharing your calendar on Android, you can improve collaboration and productivity, keep track of your schedule, and make sure everyone is on the same page. With Google Calendar’s advanced features and seamless integration with other Google apps, you can streamline your work and personal life and stay on top of your commitments.

That’s it! You now know how to share a Google Calendar on Android.